Billingshurst Community Partnership Ltd

Company No. 05573204. A Company limited by guarantee
Registered in England & Wales.

Minutes: Sandy Duck -SD

45.1 Declaration of Interest: - None.

45.2 Apologies for Absence:
Geoff Lawes; Geoff State; Jason Russell; Bridle Nova; Pam Spence; John Griffin;

45.3 Minutes of the Meeting held on the 13th March 2008:
Agreed & signed.

45.4 Matters Arising:
None

45.5 Co-option of new Committee Member
PP welcomed Gordon to the meeting, and asked the members present for agreement to co-opt Gordon Braun onto the Partnership Management Committee – All agreed and welcomed Gordon onto the team.

45.6 Financial Report:
AB provided a copy of the Financial Summary to all, covering the past two months.
Significant activity to report:
£15,000 received for HUB from the following sources.
£10,000 from SEEDA, £5,000 from HDC grant.

Burnt Row Wood project have received an invoice for £511. This was for finger boards and panel. PP advised that this had somehow slipped through the net, and asked if we could use a combination of £198 from the Fishing Lake fund and £40 from Burnt Row Wood fund. This will not cover the whole invoice, but PP said he will make up the rest from other sources to enable him to pay Mr Stebbings and clear the bill and then repay BCP from other funding.
All agreed.

45.7 Projects:

45.7.1. Community (Youth/Elderly/Disadvantaged)

Youth:-
TAG:
DC - Numbers are still averaging about 35. Expect this to drop after Easter break because of the finer weather.
Boxing circuit training will hopefully start at the beginning of May. Need to make sure Scott is CRB checked before we start.

BilliRox:
DC - Gig on 28th March low attendance. There seems to be a general downward trend with all ‘rock’ events in the Horsham area. That said, probably need to re brand BilliRox. Have decided that the best time to do this is in the autumn when we have a new Team and there is likely to be a break because of the repairs being done to the Village Hall. We will continue with the next two Gigs, (May and July) even though suspect the numbers will remain low. We have enough money in the fund to sustain this through the lean times.

YES (Youth Enterprise Scheme):
DC - The scheme has started. Hope to have about 12 young people involved by the end of May. As expected, they are slow in remembering to bring their parent consent forms back. As this scheme is about empowering them and making them responsible for their own actions, the whole process is a good learning experience for them. We have a total of 28 who have said they want to be involved in the scheme. The challenge will be to see whether enough local groups/shops come forward and offer to take them on. 6 places have provisionally been found.
Funding of £1,000 has been approved by Saxon Weald.

KBr – Greg Sharman has advised him, that there maybe more Youth Opportunity funds, this needs to be explored.
Greg will approach PC in their AGM with reference to a Street Warden scheme to see if this is a possibility.
Also RED Foundation fund youth activities.

Lower Station Road Sports Equipment:
DC - Because of a threat received by the Parish Council from a member of the public over legal action, the Parish Council has asked BCP to seek full planning permission to site the equipment, which has delayed having this in place. The Parish Council will reimburse BCP for any costs incurred.

Central Youth Facility
PP – Agreed in principle by Parish Council and are happy for us to proceed, Helen Young will be a member of the working group.
Next steps are to write out to all youth organisations in the area including West Sussex CC to invite them to a meeting to gain their points of view. Denise and Jackie will Join Patrick on this project.

Elderly:-
Nothing to report

Disadvantaged:
Nothing to report

45.7.2. Sustainable Hub:
KJ – Work is proceeding, next meting is 11th April which will provide an update on progress with other Villages involved in the HUB.
Last meeting reported on how they were going, however not all was clear, the extra meeting on the 11th April was requested to clarify points.

45.7.3. Economy and Environment:
Station Road Area:
KJ – thanked Gordon Braun for joining the team and taking on Station Road area

Chamber of Commerce:
KJ – Chamber of Commerce is operating as one should, there are now 42 members and this is still expanding. 1st Newsletter is about to go out. Chamber will officially be represented in the Parking Meeting to be held on 24th April

DC – asked if sometime in the future the Chamber would support the YES project
KJ – this is something they should be supporting, however not at present.

‘You want to run a retail outlet’ workshop’
KJ – Les Amstead is running a 1 day workshop in the Village Hall in the autumn, there is funding and places for 50 delegates.

45.7.4. Tourism:
Nothing to report.

45.7.5. Arts & Culture:
Denise Campbell expressed her wish to step back from the lead on Arts & Culture. PP asked if anyone knows anybody who would like to join us and take this on as ‘Project Champion’ please let us know.

Arena: - The Art of Sport
DC – We were unsuccessful in getting the Foundation for Sports & the Arts grant.
therefore, this one is on hold until next year.

Juniper Tree:
DC – This was poorly attended, only 38. One has to now ask whether Billingshurst really wants this type of activity. Would the funding be better spent on other areas of arts development? Intend to have a discussion with Karen Howard about this.

New Harmony Concert booked for Sunday May 18th. 3.00pm

45.7.6. C4C:
JG - Work has started and foundations are in. There will be an article in the County Times this week with photo’s etc. The editorial will make it very clear that everyone was involved.
Completion is set for beginning of July, - opening set for beginning of August giving a window of 3 weeks to move in.

45.7.7. Sports and Recreation:
DS – There is a meeting Wednesday 17th at 7.30pm - Furniture arrived last Friday ready for Sunday’s event. It was a very successful day.
It is proposed to hold a fund raising event once a month.

45.8 Members of and reports from other organisations or affiliations:-
PP – Owing to cut backs WSCC were going to make, there was a possibility we were going to lose the services of Les Amstead. It was made quite clear to SEEDA and WSCC how important the service Les provides. The good news is they have now renewed the contract until 2010

45.8.1 BAIT:
KJ – Asked for an update on where the CCTV for the High street went to.
PP – No funding available, ducting went in when the High Street was upgraded, CCTV has been postponed for a later date.

45.9 Action Plan and Parish Council Meeting:
PP – Draft is now complete – need to have produced in the form of a booklet.
Patrick advised he will be away for Parish Council meeting to be held on 7th May, and asked if either Ken or Denise could deliver BCP presentation at this meeting in his absence.
Also could we have some displays in the VH for Youth and C4C?

45.10 Xmas Billifest – 2008 (Saturday 6th December)
PP –As mention in last months minutes, we are now going forward with a French / English Market with a theme of an “Edwardian Christmas” and hope to encourage as many local organisations and retailers to join in the celebrations. Chamber of Commence are keen to be involved. The next steps are to hold the focus group meeting and start the planning. The 1st meeting is to be held Wednesday 16th April at PP’s house 7.30pm.

45. 11. AGM:
The date has been agreed for the AGM - 5th July in the Village Hall
PP asked SD for letter to go out to all Clubs and Society’s informing them of this asap.
Letter also to go to all Management Committee

45.12 AOB
Parish Newsletter:
PP - The next Parish Newsletter is due in June, all editorials need to be with the PC by 30th May. JG agreed to do a piece on C4C.

Billingshurst Show – 22nd June:
PP – asked if we want a presence and also do we want to go into the programme as a sponsor.
After some discussion all agreed that there was no benefit in our sponsoring if we are having a stall.

Market Towns:
PP - We have been asked if we will host there next south east rural event to be held on Friday 11th July. Our commitment will be to provide the venue which will be the VH and welcome them here, they run the day themselves.- all agreed it would be good.

We have received an invitation to put forward one of our projects for an award. The reward is £250 towards your project. If you win you are automatically put forward to next round when you will receive a further £250 to help towards your project.
The projects agreed for consideration were C4C, Billi-Links and Youth Project.
The closing date is in May and PP said he would speak to Les Ampstead.

Gavin Collins:
PP – Gavin is stepping back from the role of Chairman to the Parish Council, a letter of thanks to go to Gavin from BCP for all his help and support. He is standing down at the PC AGM on Wednesday 7th May. Everyone agreed he will be missed.

BCP Meeting start time change – 8.00pm
PP – asked if anyone had any objections to moving the meeting start time from 7.30pm to 8.00pm. as it was proving difficult for a couple of members to get to the meeting on time due to other commitments. No objections were raised therefore the meetings will now start at 8,00pm.

Bus Map:
PP- there is a project undertaking the task of providing a simple to read Bus Map and asked if anyone could provide support for this project – Keith Barraclough advised he as volunteered.

45.11. Date for the next meeting Thursday 8th May 2008 at 8.00pm

Meeting closed – 8.50. Pm

Title Minutes dated 13th March 2008

Ref 45

Owner P Perks

Author S Duck

Name P Perks
Role Chair, Billingshurst Community Partnership Management Committee

Release Date

Signature - Patrick Perks

Those present

Apologies

BPC

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