Billingshurst Community Partnership

PO Box 28 Telephone 07836 518 659
Billingshurst Facsimile 01403 785 396
West Sussex
RH14 9FL
Email Osprey @ btinternet.com

Minutes: Sandy Duck -SD

41.1 Declaration of Interest: - None.

41.2 Apologies for Absence: Nova Bridle, Dick Southward, Pam Sampson, Jason Russell. Geoff State.

41.3 Minutes of the Meeting held on the 12^th July 2007: Approved

41.4 Matters Arising: None

41.5 Financial Report:

AB provided a copy of Summary of the Financial Report in the new format to all-copy attached, and explained how the new process will work. Full accounts will be available on request.

Main activity this month:

• Under Milk-Wood income - £561.60

• Youth Gigs not so well attended - so low this month

• Good month for refreshment receipts.

£3,500 income - £28.803.65 for the year.

£3,200 spent - £11,206.74 for the year

Balance - £17,596.91

Budgets have been agreed and submitted to Parish Council.

DC confirmed AIRS have agreed for £2,500 to be used by April 2008. The only funds we may not use are £200 set aside for the Graffiti Workshops - DC is hoping they will be revived before the cut off date. DC has received a letter of confirmation regarding this. .

41.6 Projects:

41.6.1. Community / Youth / Elderly / Disadvantaged.

• Community: - Nothing to report

• Youth:

TAG:

DC - Numbers are sometimes beyond what is manageable given the space we have at the Hall. Will avoid having to turn young people away at all costs, but fear if the numbers continue to increase will have to do so.

Have experienced some behavioural problems over the past few weeks with a new influx, but young people beginning to ‘tow the line’ after rigorous discipline at last weeks session. DC

A game called 'Dodge Ball' has been arranged for 19^th November - good game to release energy.

BilliRox: Next gig Friday 14^th December. Nothing more to report.

Yo-Yo Club Night (Disco):

DC - Set for Friday 30^th November: Aimed at 12 -15yr old. Will be run like BilliRox and SNAP dances. HDC paying for the DJ, lighting etc. Advertising material is being distributed next week.

Public Appeal for Volunteers:

DC -Response to flyers distributed with the last PC newsletter asking for more people to come forward to help with youth projects has been very poor. 6 responses were received within the first day or so, who were invited to come along to TAG to ‘meet’ the group. No one turned up!! Very disappointing!

PP - suggested that fliers be given to Pam Spencer as she is attending the forth coming Weald School Christmas Fair and they can also be handed out at the forthcoming Xmas Billifest.

Youth Shelter & Ball Park:

DC - Now have 3 quotes for the equipment. We need to wait for the next PC Station Road meeting and for the necessary planning permission before we can go for 106 grant funding.

The process is lengthy and anything can change. The fear is that if we apply now we may be faced with a price increase which will leave us short of funding.

Replacement Goal Posts & Basket Ball net for Lower Station Road Rec:

DC - Have 3 quotes but need to go back to two of the suppliers as they have quoted for more than we need. (e.g. bigger goal posts, fancy bases etc.)

Intend to apply for Community Youth Capital Grant from HDC. Deadline for submission is 30th November.

Need to attend/submit quotes etc. to the PC Property Committee on 21^st November and urge them to provide the equivalent funding for basic goal posts as contribution towards the overall cost. (They would be looking to reinstall basic goal posts on this site anyway. The post we intend to put there are more robust with built-in caged nets). The total bill for two 5-a-side goal posts and caged nets and one basket ball post is likely to be in the region of £15,000. If the PC refuses to put any money in, this will probably jeopardise our chances of being successful with this funding bid as HDC need to see that the community has made some contribution towards the costs.

YES (Youth Enterprise Scheme

Next meeting - 29th November, nothing to report.

• Elderly: - Nothing to report

• Disadvantaged: - Nothing to report

41.6.2. Sustainable Hub:

No update - SEEDA are still sitting on the fence, we are still awaiting their decision/input.

41.6.3. Economy and Environment:

Chamber of Commerce:

KJ - there are now 25 - 30 members.

Now need to tackle the rest of the Business Community. Currently working on a plan to make this happen. Next C of C meeting 15^th January 8.00am in VH.

BilliLinks

Nothing to report.

41.6.4. Tourism:

Finger Posts:

KJ - Funding will be easier if the 5 towns get together to make a joint application.

If this doesn't happen we will go it alone and make single application for Billingshurst.

41.6.6. Arts & Culture:

Jubilee Fields Arts Event 26^th April

DC - Intend to have a presentation meeting for all interested parties (PC, BCP, and BRSA) on 30^th October. Because so few people turned up we quickly reorganised and had an informal meeting/discussion re the project. 2 BRSA members present, which was very useful.

Same Sky representatives will have a presence at BilliFest to introduce the project to the public.

Until funding has been awarded no further progress can be made.

41.6.7. C4C

JG - It has been confirmed today that Wilmot - the builders, will not start building until January 2008. This is basically because if County wanted them to bring it forward to December, Wilmot wanted to order the modular buildings on 12^th November, however all the legal paperwork will have not completed by then.

County has said the completion date will be the end of April 2008.

Wakoos have hopefully now agreed the terms of the sub lease, JG was not happy with the open service charge fee and after speaking to Stuart Fairweather - head of Children's Centres

A meeting took place yesterday (7^th November) for maintenance to agree a figure and terms. Once JG hears the result them there is no reason why the leases cannot be signed by all parties.

There has been a problem with access to the building - however this has now been resolved.

JG has received an official letter asking what % of children attending come from the Billingshurst area - JG confirmed this figure to be 85%

41.6.8. Sports & Recreation

In the absence of DS there was no report.

PP - we have been successful in obtaining £15,000 106 money for the drainage. This will pay for opening up the ditch system.

Information Finger posts - these will be erected soon.

Have received a quote for the CCT Cameras - £3,000 Virador and HDC will provide funding.

DC asked, since clocks have gone back, reported problems have decreased?

PP responded - Yes

41.7 Members of and reports from other organisations or affiliations BAIT:

KBr - confirmed the donation the Police contributed to BAIT was £230.

41.8 Action Plan:

SD - meetings have been held with both HDC and BPC and document detailing items that fall under their individual responsibility were delivered.

PP - Work needs to take place to progress BCP Action Plan.

41.9 Xmas Billifest - 1^st December 2007

PP - Next planning meeting - 12 November when the action plan and timetable for the day, will have their finale run through to make sure all is in place.

Flyers are due to be delivered tomorrow (9^th Nov) need a volunteer to collect and distribute them. Pam Spencer agreed to take this on.

PP updated meeting with plans/ timings for road closure.

Letters need to be hand delivered to all residents north of the Village to advice of the road closure. SD and AB volunteered to take this on.

PP asked DC to decide what exhibits she would like displayed in the BCP stand.

PP passed around the Xmas Billifest budget - see below:

PP advised - Same Sky want to come and promote the proposed Arts Project for April 2008 by using the Tennis Player Sculpture as central to this promotion, but they are not prepared to do this for free. Fees approx - £750.

PP asked the committee for their comments.

.DC. - Too much money - as at the moment we are only at the project planning stage, and we are not certain this will go ahead. We could promote ourselves with some promotional literature from Same Sky.

KJ. - Why are we promoting something that may not happen, as we have no funding yet?

All agreed that we should not go ahead with Same Sky promotion for Billifest.

DC will go hack to Same Sky and advise of our decision.

41.10. A.O.B:

PP - Asked the question, do you need any volunteers? He has received a note from 'Concordia' promoting this, has contacted them and they are very positive.

DC - Are we going to have Christmas Drinks?

It was agreed that it would be better after Christmas, good start to the New Year.

Date - Friday 11^th January

John Griffin kindly offered the use of his Barn.

Denise will organise.

Patrick will e-mail out to all, and requested that an invite should go to people that have supported each the Project Managers in their work during 2007.

For catering purposes, please contact Patrick by 8th January with numbers.

41.11. Date for the next meeting Thursday 10^th January 2008 at 7.30pm

Meeting closed - 9.30pm.

Title Minutes dated 8^th November 2007.

Ref 41

Owner P Perks

Author S Duck

Name P Perks

Role Chair, Billingshurst Community Partnership Management Committee

Release Date ------

Signature ---

Those present

Apologies

BPC

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