Billingshurst Community Partnership Ltd

Company No. 05573204. A Company limited by guarantee
Registered in England & Wales.

Minutes:

Denise Campbell DC / Sandy Duck -SD

35.1 Declaration of Interest: None.

35.2 Apologies for Absence: Keith Barraclough; Sandy Duck; Maggie Burt; Peggy Davies.

35.3 Minutes of the Meeting held on the 11^th January 2007:
Notes: Minutes not received by Jacky Gillard & Ken Johnson.

Pam Spencer was not present at last meeting.
Geoff Lawes name incorrectly spelt.
All noted / amended - minutes approved.

35.4 Matters Arising:

Table tennis table not suitable for club use, therefore decided not to go ahead and purchase.

35.5 Financial Report:

AB gave his report which was accepted, the monthly financial report will be attached to the final minutes of this meeting. £200 banked from Parish Council towards Billifest.

Room Hire for Village Hall paid in full, nothing outstanding.

Reviewed annual insurance subscription from Action in Market Towns against other providers, and found it to be a very competitive rate - will go with this.

Website requires more data transfer space, will cost £180. AB concerned and raised issue that we are already over budget - payment approved.

AB asked the Village Hall (Martin Reddin) to submit all bills for room hire which the BPC agreed to pay, to them, before end of March.

35.6 Project working group progress:

1. Walking & Cycling

All three walks and attendant maps and drawings have now been electronically copied by ourselves, Patrick and WSCC. After checking it is proposed to compile copies within the next two weeks.

2. Station regeneration

The WSCC contact has taken early retirement..

Discussions are underway with the Senior Manager and his proposals for making progress are awaited.

3. Village Transport Link. - (To be renamed BilliLinks)

Administration of the scheme is changing as the team at West Sussex are being made redundant. Horsham District Council will take overall control but Billingshurst Community Transport may accept responsibility for day to day issues (subject to being paid).

Following the year's pilot exercise efforts are being made to broaden the service and discussions are underway with Jakes Taxis. More effort will be put into the promotion.

4. Economy

The meeting on 14^th March is arranged and responses have been good.

Representatives of Sussex Enterprises, Action in Rural Sussex and Horsham District Council have agreed to be present by way of support.

A draft paper outlining a possible car parking strategy has been given to all Committee Members

HA advised the Parish Council would prefer not to charge there preference would be to issue time discs.

PP proposed we call 'Draft Document' a 'Discussion Paper' . This would facilitate discussion re: car parking - this was agreed.

John Griffin questioned how great an issue car parking was in Billingshurst. This is clearly more significant to High Street and Jengers Mead shops.

KJ - advised the 'Discussion Paper' is intended to 'focus' peoples minds on the 'right' issues

All agreed to support as 'Discussion Paper'

KJ- needs someone to take minutes - HA agreed to do this.

5. Sports and Recreation (Burnt Row progress and BSRA)

No report received.

6. Care of the Young

Jackie Gillard - WAKOOS - advised the Parish Council have agreed to positioning of building and car parking. Plans have been submitted to Horsham District Council for planning approval. Still £120k short on funding. All grant avenues are being explored.

7. Elderly

Nothing to report.

8. Disadvantaged

PS reported - Headway in West Sussex is set to launch 'Head Awareness Week' which is a hard-hitting campaign aimed at those most likely to sustain a brain injury.

Posters supporting this campaign with an accompanying letter setting out the statistics have been all the Senior Schools in the area to highlight the dangers of DRINKING & DRIVING .

9. Arts and Youth.

9.1 TAG

Attendance about the same - average 15 per week.

Some boys are regularly attending street football tournaments in Broadbridge Heath - Team Leader - Josh Wiggins who helps out at TAG.

9.2 BilliRox.

Regularly attended by approx 150 young people – (20 crew & 7 adults)

Next gig - 23rd March.

9.3 Table Tennis

Regularly attended by about 15 -18 people.

Community Grant funding received by HDC to buy more equipment and H Leisure Link are currently covering the cost of the professional coach. This group is open to all ages but, as ever, with an emphasis on young people.

5 young people are now playing on the County Tournament Circuit. Many are working towards attainment of grades / levels.

35.6 New Action Plan

Action Plan document and questionnaire as seen at February’s meeting will be distributed to all parishioners with Parish Newsletter week beginning 19^th March.

It will be launched at the Rotary Spring Fayre 31^st March from 10.00am - 4.00p at Village Hall. Project Managers will need to prepare 'Display Boards' depicting the successful projects the BCP have undertaken for the community of Billingshurst. Need volunteers to talk to the public on the day about these, and to hand our the Action Plan and draw their attention to the importance of completing the questionnaire to enable us to identify appropriate projects for the future.

This needs to be replicated for Annual Parish Council meeting on 11^th April at 7pm .again volunteers are needed to represent BCP

PP, NP, DC, JG & SD to co-ordinate displays etc.

DC - Will ask young people through 'Graffiti' wall at next BilliRox

35.7 Members of and reports from other organisations or affiliations

BAIT

PB reported - Parish Council had written to Chief Inspector Black asking if the Dispersal Zone could be considered this year in the Station Road areas. It was felt that it was better to look in to this now rather than wait until the problems worsened in the summer months.

An incident was reported one Saturday where the power needed to be turned off on the railway as youths were fighting. The Police were called and dealt with the situation. This highlighted to the Police the problems which might occur in this area. Extra resources were made available which resulted in a group of youths who arrived by bus (trains not operating) being turned around and sent back from where they came from.

An attempt to contact the Station Manager with a view to see the new CCTV system has been made but to date there has been no reply. This is causing some frustration as £15,000 has bow been spent on CCTV however no full explanation of exactly what areas are now covered is clear. The PCSO's have taken an action to take a look at the system.

Speeding along Station Road is causing some concern as is speeding in other areas of Billingshurst. A request to Roads Policing Dept at Haywards Heath has been made for traffic officers to spend some time in the area.

35.7 Xmas event Wash-up Meeting

Parish Council have agreed to pay outstanding amount of £200.

This item can now be discharged - agreed.

35.10 A.O.B

1. Parish Council have asked BCP Ltd if we would like to organise application for Billingshurst 'SE in Bloom'.Agreed logistically not possible this year but a nice idea in principal for the future..

2. Sports & Recreation Association. PP received a letter from Chairman Jim Burroughs advising that Dick Southward will represent them at BCP meetings.

It was agreed that PP should write accepting this, also offering a reciprocal arrangement for a representative from BCP Ltd to attend their meetings.

KJ & OD questioned whether any fee is involved. PP will query this.

OD volunteered to be BCP Ltd representative.

3. TB need to agree a date for AGM - Agreed date set for Saturday 7^th July.

35.11 Date for the next meeting 10^th May 2007 (no meeting in April)

35.12 Meeting closed 9.15pm

Title Minutes dated 8^th March 2007.

Ref 35

Owner P Perks

Author D Campbell / S Duck

Name P Perks

Role Chair, Billingshurst Community Partnership Management Committee

Release Date

Signature

Those present

Apologies

BPC

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