Billingshurst Community Partnership Ltd

Company No. 05573204. A Company limited by guarantee
Registered in England & Wales.

Minutes:

Sandy Duck -SD

34.1 Declaration of Interest: None.

34.2 Apologies for Absence: John Jewkes, Peggy Davies, Jacky Gillard, Geoff Lewes,

Roy Margetts, Neil Peters, Pam Spencer

34.3 Minutes of the Meeting held on the 11^th January 2007: Agreed

(4 minor amendments were requested to the wording which were completed)

34.4 Matters Arising: None

34.5 Financial Report:

AB gave his report which was accepted, the monthly financial report will be attached to

the final minutes of this meeting.

Tony reported tickets sales of the GIG'S have surpassed the forecast.

Documentation for grants has been submitted to Horsham District Council and West Sussex County Council, and the money will be in the bank by end of February.

Next year the Parish Council have agreed a grant of £1,800 (equal to contribution of Les Amstead costs), but not covering the £400 to £500 room hire expected costs...

DC reported the Parish Council have agreed to cover costs of Security for BilliRox

Annual Subscription for Action in Market Towns renewal notice was passed around for all to read. It was agreed that it was economic to pay it at the moment as we get reduced insurance costs = £288.

However we need to look to identify an Insurance Company who can provide the same insurance at a more reduced rate.

34.6 Project working group progress:

1. Walking & Cycling

Maps have now been completed, all that is now needed is for the art work to be completed and can be put together and printed. The maps will also be placed on a CD enabling them to be easily produced as walking guide maps.

All work can be completed under the current licence held providing no other name is used.

2. Station regeneration

KJ had nothing to report as no progression has been made now for 12months.

3. Village Transport Link.

Special cars are being used for BillyRox, encouraging more people to use the service.

4. Economy

Ken J confirmed that following the feedback received from last months meeting the proposed letter which is to be sent to all businesses in Billingshurst to start the ball rolling in raising awareness of the need to re-invigorate existing Chamber of Commerce or form some other organisation along these lines has been amended and is ready for distribution. Ken asked for some help with this and batches of letters were distributed amongst the members for delivery.

Ken also advised a meeting room has been booked for 14^th of March at 6pm which the Partnership will facilitate; the purpose of the meeting is to establish a Chamber of Commerce or a similar organisation along these lines. The letter does include an initiation to this meeting, and with the Car Park in Jengers Mead being an issue high on everyone’s agenda, it is hoped that this will generate the interest needed to get this underway.

Ken opened the invitation to any members of the Partnership who would like to attend.

5. Sports and Recreation (Burnt Row progress and BSRA)

The information boards are coming together and progressing well.

PP reported that as agreed a second letter was sent to the Sports Association in September 2006, expressing the wish of the Community Partnership to become a member of the committee. This has now generated a response in the form of a phone call. And Patrick advised in order to move this forward they have suggested a reciprocal arrangement and have a member of the Sports Association to become a member of the BCP Committee. This is to be confirmed in writing, which at the time of this meeting had not been received. .

6. Care of the Young

Nothing to report

7. Elderly

DC advised - Horsham District Council run a program entitled '3^rd Stage Dance' which may be of interest for Billingshurst over 60's. TAB agreed to take this forward.

8. Disadvantaged

Nothing to report

9. Arts and Youth.

9.1 TAG

Attendance about the same - average 15 per week.

Advertising drive through Weald School in progress, to encourage more to attend.

Presently too 'clicky' and suspect some young people, have been put off because of the group that are attending.

Looking into getting a street dance coach to come in and teach some for the girls dance. If successful we will try to establish a weekly meeting (as we did with Table Tennis Club)

Some funding may be available.

9.2 BillyRox 26^th Jan.

Attendance good 154

T Shirts selling steadily. Will reduce price from £6.00 to £5.00at next gig to try and shift a few more (still make 75p profit per T shirt). Next gig date 23^rd March

Police presence still not well balanced. We had 2 lots of Community Police and 3 squad cars at this gig! A bit of an overkill!

Musician workshops. In discussion with Mike Grant (Youth Tutor at Weald) and Nick Jenkins (Horsham DC Arts Development). Idea is to provide continuity of young bands Many on the Horsham music scene are getting well into their upper teens and early 20's and need to feed in some new talent. Some BilliRox money to fund this activity?

9.3 Table Tennis

Regularly attended by about 15 -18 people. Young people entering into tournaments organised by Horsham DC and West Sussex CC and many are working towards attainment grades/levels.

Have been offered another table tennis table for a bargain price of £100.

DC requested the funds to purchase this table. AB seconded this request as there are funds available within TAG. All agreed.

9.4 'And His Name Was Jim' Thursday 15^th March 7.30pm

Tickets and flyers were handed out to all, with a request to provide support to promote. DC requested any unsold tickets and money to be returned by next meeting please. More tickets available from Village Hall.

DC also requested volunteers for help on the day.

9.5 Outcome 20 Group

A group made up of significant individuals from relevant arts, educational and sports groups in South East which will plan and implement strategies to encompass the cultural aspect of the 2012 Olympics (more details provided on a separate paper, 'Terms of Reference for the Outcome 20 Group' copy of which was distributed to all in attendance).

9.6 Arts Festival Jubilee Fields

Because of the above the consensus of opinion is strongly felt that any funding will be held back until 2008 and it would be foolish to proceed with this project this year.

DC & PP advise we plan well now so that BCP Ltd can provide a 'SHOWCASE' event

for the 2008 - 2012 Cultural Olympiad.

DC asked if anyone would be interest in getting involved with this project.

In the meantime there is no reason why we can't do something on the Jubilee Fields Open

Day, which would not take much effort to put together.

34.6 New Action Plan

JG handed a draft copy of the Action Plan to all in attendance to gain agreement from all. A walk through of the document was undertaken and all amendments identified agreed and made.

The document will be presented in an A5 brochure. Within this booklet a loose leaf A4 page will be provided for the purpose of public consultation.

This loose leaf will contain a list of questions for the public of Billingshust to respond to which will enable the partnership to identify what is important to the people and take them into consideration going forward.

The proposal is for the action is for the Action Plan to be launched at the Annual Parish Meeting to be held on 11^th April 2007.

Costs:

PP reported the costs to provide the 8 page colour brochure has been obtained by once source of £730.

A further quote has been received from another printer where the costs will be £790.

However for this cost will include being placed in the Parish Council Newsletter, Printing and distribution.

PP advised an application has been made to 'Awards for All' in the sum of £5,000 for Colour Printing, Display Units and Public Consultation.

Also £500 will be obtained from Horsham DC

KJ confirmed any surplus funds which were provided by the Lions Club can be moved to a budget to cover the Public Consultation costs.

34.7 Members of and reports from other organisation or affiliations

BAIT

Police were not in attendance at Parish Council Meeting.

Last year Community Warden and Police recommended the provision of a dispersal zone in the area of Buillingshurst Station, but the Superintendent at the time said no.

However public opinion has raised the question once again and contact with the new Superintendent has been made, who has invited the Parish Council to write to him and they will look at this again.

DC voiced her concerns as to this approach, as many youngsters are innocently gathering to chat and are in danger of being moved on for no reason causing damage to the relationship with the Police.

34.8 Xmas event Wash-up Meeting

The Xmas wash up meeting was held on 31^st January. Minutes including the Feedback Summary received in response to the questionnaire were handed around and will be lodged with these minutes.

A decision has been made not to go forward with our plans for April until the Chamber of Commerce situation is sorted out or establish where the funding is to come from.

We need to establish how we cover the £200 shortfall from the Xmas 2006 event, our options are:

Chamber of Commerce

Negotiate
Parish Council

34.9 A.O.B

1. PP. handed a paper entitled “Commission for Rural Communities” Inquiry into the Strengthening the Role of Rural Communities’ for information.

2. PP. handed around a paper entitled “Weald School Association Embraces the School’s Celebration of 50Years” which itemises many of the events taking place in support of this, drawing member’s awareness of the proposal to erect a Student Shelter early 2007 for completion early summer. For this to happen there is a campaign to raise funds for this purpose entitled “Buy a Brick” and the need for everyone to try and support this.

DC voiced her disappointment that the celebrations are not including any activities which involve the children and students of the school. All activities are for adults. PP said as member of the Governing body for the Weald School he would take this point up on her behalf.

3. SD requested that all Project Leaders prepare a summary of their report for each meeting, and then hand to her at the meeting for inclusion in the minutes. This would help to ensure the accuracy of reporting. Hand written notes are fine.

34.10 Meeting concluded at 9.45pm

33.14 Date of next meeting 7.30 pm 8^th March 2007

Title Minutes dated 8^th February 2007.

Ref 34

Owner P Perks

Author S Duck

Name P Perks

Role Chair, Billingshurst Community Partnership Management Committee

Release Date

Signature

Those present

Apologies

BPC

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