MINUTES OF THE PARTNERSHIP MEETING
HELD AT THE BILLINGSHURST VILLAGE HALL
Thursday 19^th November 2009 at 7.30pm.

Minutes: Sandy Duck. SD

55.1 Welcome PP welcomed everyone to the meeting

55.2 Declaration of Interest: - None.

55.3 Apologies for Absence:

Gordon Braun; Les Amstead; Pam Spencer; Peggy Davies; Owen Davies; Tony Burke; Matt Alsbury-Morris; Keith Brown; Peter Woodman; Amanda Jupp; Helen Clarke; Helen Abbott.

55.4 Minutes of the Meeting -17^th September 2009

Agreed and signed by PP (Chair).

55.5 Matters Arising:

Jackie Barnett has decided not to resign from BCP. Colin Milne has expressed a wish to join us; this was proposed by Denise Campbell and seconded by John Underwood with no objections this was carried.

55.6 Financial Report:

No Financial Report available due to the absence of AB.

55.7 Sub Group Organisation Chart

The chart was reviewed for any further amendments - PP to send amended chart to all.

55.8. (A) projects: Brief Updates:

55.8.1 Community (Elderly / Disadvantaged)

• Elderly

JU/SD The planned visit to Loxwood Luncheon club with a group of our members had to be cancelled due to the funeral of one of our members. This will be re-visited in the New Year. .

Introduction of new activities in the afternoon has been a success numbers remain late 20’s

• Disadvantaged

No report

55.8.2 Youth (Tag / Yes)

- Youth

TAG is back after a long break, numbers have doubled for the past 3 weeks. Now have a youth worker paid for by WSCC mainly to report ‘recorded outcomes’ for WSCC as we are unable to fulfil this task on their behalf.

We would like to purchase some new equipment the cost is in the region of £200.

Proposed by John Underwood and seconded by Hazel Barnes. – there being no objections this was carried.

- YES

Project is nearly at maximum membership. Currently have 13 (max = 15). By far the biggest problem is finding suitable placements for young people. The project is proving to have some notable successes. 6 young people who have been on YES have now (under their own initiative) gone on to find Saturday jobs). 3 in particular, who are currently on YES, have showed very significant changes in their attitude – more self – assured, communicative and responsive and responsible when being addressed.

Friday evening sessions at Leisure Centre Astro pitch. - Funding by BCP, WSX Youth Services and HDC. HDC will provide trained sports leaders. Sessions will start January 2010 and have enough funding until July 2010

Sessions FOC. Sports Leadership Training will also be available if any 16 year plus want to undertake this training.

A lot of work has gone into forcing WSX and HDC to acknowledge that more provision for youth is require in Billingshurst. Both are now beginning to see the need for them to be more directly involved instead of relying on voluntary provision.

Links with Police: We are also forging close links with the Police. A new Sergeant at Pulborough Police Station has been appointed specifically to deal with the youth problems in Billingshurst. Early days, but the signs look promising.

55.8.3 Arts & Culture

KJ advised that David Stockwell has moved to Billingshurst from Plaistow where he used to lead the Arts & Culture successfully. He is very keen in getting involved here and promote the same for Billingshurst. It may be worth considering asking him to lead our Arts and Culture project team.

Village Hall now has the funding for to upgrade the lighting and audio etc for the main hall and stage area, to provide better facilities to meet the needs of a wider audience.

NATFAS - Carol Terry explained this organisation and asked whether we should affiliate to them - she will investigate how this happens.

DC - WSCC - Karen Howard organises Making Tracks, which is a programme of all touring groups. Once a year she puts on a ‘Show Case’ in various Village Halls to promote these touring groups and what they have to offer. DC would like to invite Karen and her Show Case to Billingshurst V H. There would be a cost which BCP would need to pay. - £12 per hour for 4 hours = £100.
This was proposed by Patrick Perks and seconded by Gillian Knight, there being no objections this was carried.

55.8.4 Sports & Recreation

PP - Letter received from Billingshurst Sports & Recreation Association thanking BCP for their support with volunteers acted so bravely as stewards at their recent Firework Night. - Letter attached (appendix 1)

Table Tennis club which was started by TAG has now started a club for the over 50's which is a great extension. They are helping the youngsters.

Archery - JU asked if this was progressing, - DC explained after due consideration and the needs of the two Archers wanting to do this, it was not viable and did not go ahead.

55.8.5 Gardens Project

Friends of Gardens have formed their own group to include a constitution to take this project forward. BCP have not made a bid to BIFA - The next move for friends are to register with ENTRUST and make their own application. Ball Park & Youth Shelter - is now a separate project and applications for funding will be made under a separate cover.

B Projects Detailed

55.8.6. Village Regeneration (to include Economy, Car Parking Solutions and Tourism).

The Sub Committee met on 29^th October attended by KJ/PP/SS/AJ

The four projects arising from the WFTT consultancy were reviewed and all agreed worthy of proceeding. HDC have agreed a grant of £12,000 and this enables us to work with a consultant to formulate a business plan. Focus will be on the Community Shop with training as part of that project. Marketing – at this stage information boards and some form of Information Centre will be the subject of a 106 bid. All agreed this was an acceptable way forward

Community Shop

There was some discussion as to the type of community shop we could address. The ideas range from Arts and Crafts to Charity Second Hand offerings. This needs more thought and discussion at our next meeting.

Leader Bid (Expression of Interest)

The draft document is complete KJ will review with the intent to submit.

SS We need to put this forward, otherwise we may lose Leader money, to understand if we have a chance of getting the funding. We have a window of opportunity here to move this forward.

CM asked if he could help with the financial modelling as he has a wealth of experience in this field. PP and KJ accepted this help.

Actions from the Sub Committee meeting:

a) Invite C of C to place a member on the Sub Committee (KFJ)

b) Invite Austins and Burdfields to appoint a member (KFJ)

c) Invite Ray Lee HDC, Peggy Davies and the PC to join. (KFJ)

d) To seek involvement of the Library. (Amanda Jupp)

Their next meeting is scheduled for 12^th January. Village Hall – 7.30pm

Parking Solutions

The Parish Council have received some guidance from H.D.C. regarding legal issues surrounding the clamping practices in Jengers Mead.

It has been confirmed neither the owners of the car park or the clamping company are registered, nor they don't need to be.

However each individual Clamper must be registered and their registration no should be on display. Any complaints must be taken up with each individual. Existing report forms are not suitable and should be amended to reflect this.

55.8.7 CYF - (Centralised Youth Facility)

PP reported that JG has made considerable progress.

Possible site - The Weald School - Next steps is to look for funding

DC - WSCC will provide running costs but not Capitol.

Sue Samson declared an interest to the meeting – there is a Learning & Skills fund & 16 -19 Capital Fund which may be worth investigating.

55.9 Membership of and reports from, other organisations or affiliations.

1. BAIT - Billingshurst Action Initiative Team

Youth Issues - deputation from the Chamber of Commerce attended the last BAIT meeting with their issues. Chamber of Commerce have written to the Chief Constable and have received an acknowledgement

2. 6 Towns

KJ reported - 6 towns are developing a joint project on Community Transport. The objective is to develop community transport for the whole district. WSCC are reviewing this. The Primary Care Trust is interested in dealing with one Central contact.

This could also be used for single parents, youth as well as the elderly.

6 Towns have concerns about the planning process and wish to see it more “bottom up” than top down. Had a meeting with HDC there was a lot of common ground and the process is being reviewed. One other development – looking are clusters – a number of PC’s and Community Partnerships to come together and provide one plan.

55.10 Xmas Billifest 2009

Final Stages of planning

PP provided overview of the plan for the day. Thanked all the volunteers, still need help during the day and close of the day. Mulled wine will be available to all from the BCP stand.

55.11 AOB

PP Wendy Wright has nominated the BCP for the Queens award for Voluntary Service; we have received an acknowledgement (appendix 2)

PP advised that the BCP part of the Jubilee Fields project (Fishing Lake and Woodland) has won a commendation at the Entrust design awards. The judge's comments were 'The Community Partnership scheme has provided Billingshurst with an important asset'. Copy attached (appendix 3)

LN problems with the sale of the Big Issue outside Budgens - sales people are being quite aggressive - can we take this up with Adrian Bell PCO.

DC Family Centre: 1^st Birthday Celebration 20^th November.

55.12. Date for the next meeting Thursday 21^st January 2010 at 7.30pm

Meeting closed - 9.10pm

Title Minutes dated 17^th September 2009

Ref 55

Owner P Perks

Author S Duck

Name P Perks

Role Chair, Billingshurst Community Partnership Management Committee

Release Date ……………………

Signature ………………………….

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