MINUTES OF THE PARTNERSHIP MEETING
HELD AT THE BILLINGSHURST VILLAGE HALL
On Thursday 19^th March 2009 at 8.00pm.

Minutes: June Perks JP

52.1 Declaration of Interest: - None.

52.2 Apologies for Absence:

Sandy Duck; Geoff Lawes; Hazel Barnes; Owen Davies; Dick Southward; Jacky Barnett; Denise Campbell; Gordon Braun; Helen Clarke; Sue Samson.

52.3 Minutes of the Meeting - 15^th January 2009

Agreed

52.4 Matters Arising:

None

52.5 Financial Report:

AB reported that all debts to Billingshurst Village Hall are paid up to 31^st January 2009.

Denise needs to submit all outstanding invoices before the end of the financial year.

DKV bill has been submitted and needs to be paid.

C£20,000 in hand and reserved against individual projects.

52.6. (A) projects: Brief Updates:

52.6.1.

Elderly

AB reported that after 4 years two grant providers have withdrawn. He is applying to several providers and is having a meeting with HDC to talk about grants; however there are sufficient funds in hand for 6months. He will apply to Lions/Rotary/PC etc. but is mindful they have other commitments and he would rather go elsewhere if possible.

Disadvantaged

Nothing to report.

52.6.2. Youth (Tag/ BilliRox /YES)

TAG:

KB reported that TAG closed at 8.45pm last week because of bad behaviour by a few; however it is necessary to impose this ban on others in order make the good ones try and persuade the others to behave. Next move is banning all for 2 weeks plus Easter which would make it a one month closure. The PCSO presence was minimal and no one turned up last Monday.

BilliRox:

There are no plans; it is up to the youngsters to now do their own planning.

YES:

Now reduced to 10 from 12 due to closure of businesses where they were working, but at least funding can cope at this level.

52.6.3 Economy and Environment

KJ reported that the BCP and COC have applied for funding for the following issues.

1. Retail trade support (finance, admin, Business Link)

2. Training (based on mystery shopper report)
3. 'Metamorphosis' specialising in - shop window presentation/ service at a cost of £1,250 per shop.
4. Leasing own commercial shop for start-up space. Take a lease; put 3 or 4 units within which would be cheaper. Apply to HDC for funding to carry our feasibility study and financial modelling. Find a client to take a shop and use this as a trial.
5. Marketing. Publicity / information centre/ finger board etc ( £50,000 plus)
6. Car Parking/ community transport - £8.000 for a feasibility study
7. Long-stay, weekly, shop workers parking, park and ride - HDC £8,000 for financial modelling. The self funding

52.6.4 Tourism:

We are still looking for someone to lead this project.

52.6.5 Arts & Culture

No report.

52.6.6 BCFC & Sports & Social

BCFC - there was no report.

Sports & Social

No report.

52.6.7 Gardens Project

Currently applying for grants. DC applying for £50,000 to Play Builder (WSCC) for youth shelter and play equipment. AR.said that the disadvantaged want input to Friends of the Gardens. She was advised to let Gavin Collins know via Beverly (PC) who they are.

Scheme 2 is moving forward.

B Projects Detailed

52.6.8 Sustainable Hub.

KJ's introduction - from the report 10 projects had been identified. He felt that there was a better way of organising these projects ourselves. He suggested an over-arching committee which could help us obtain funding and qualified youth workers in the case of the youth project.

He felt a structured sub-committee to include outlying communities, and has discussed possibilities with Wisborough Green so far. Comments were invited and noted for further discussion with the Directors.

52.6.9 CYF

The questionnaire responses have now been analysed and 70% want the facility to be next to the school.

52.7 Membership of and reports from, other organisations or affiliations (BAIT)

At the last BAIT meeting police were asked to provide attendance on TAG nights.

52.8 Xmas Billifest - 2009

Funding from the BPC of £2,000 is in hand. AB is waiting for French Market to confirm their contribution. Sole use of Jengers Mead has been arranged and confirmed in writing. Support also coming from the Chamber of Commerce of £400. The core group will be meeting on Tuesday 24^th March.

52.9. Piazza Italia Rally (Ferrari Cavalcade)

PP -This will take place on the 10^th April in High Street via Library and then travel through the High Street on to Horsham. We need marshals to volunteer; this should last only 1 hour from 11am. PP will contact Garry MC re the timing due to United Reform Church walkabout scheduled for mid–day. Publicity and handouts still to come from Garry. When PP has these he will ask for volunteers to distribute in the High Street.

52.10. Sunday Market

Simon Faro wants to round two Sunday Italian food markets in Jengers Mead the first one on 26^th April. James deSavary has agreed use of the parking spaces in the immediate vicinity of the patio; we need 2 volunteers just in case something happens. Publicity and handouts, waiting for Garry MC. John G and AB will check their diaries.

52. 11. AGM

The date for the AGM has been set for Saturday 11^th July at 10.00am in the Village Hall.

52.12 AOB

Burnt Row Wood - has been put forward for an award. Was inspected last week, we have received no report as yet.

Billingshurst Carnival -agreed that we will have a presence but no other sponsorship

Families and Children Centre -this is now open on alternate Sunday mornings. Plans are for walks around the Village for which Alison has asked for information on.

'All our Futures Document'-will be responded to by KJ and PP. KJ said that it was ‘aspirational’ and non-deliverable. AR commented it was too wordy and difficult to get to the point. – Document attached to these minutes.

Duke of Richmond's Award Ceremony -is to be held on 2nd April at 7pm Duke of Edinburgh awards will be presented at the same time. PP confirmed parents would be invited to attend. Need to know numbers - catering being arranged by JP

Keith Barraclough - made his apologies for not standing for membership of the partnership next year. His sustained injury was disabling and if he should be in a position to join again in the future he will put his name forward.

52.11. Date for the next meeting Thursday 21^st May 2009 at 8.00pm

Meeting closed - 9.50pm

Title Minutes dated 19^th March 2009

Ref 52

Owner P Perks

Author S Duck

Name P Perks

Role Chair, Billingshurst Community Partnership Management Committee

Release Date ……………………

Signature ………………………….

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