MINUTES OF THE PARTNERSHIP MEETING HELD AT THE BILLINGSHURST VILLAGE HALL
On Thursday 15^th January 2009 at 8.00pm.

Minutes: Sandy Duck - SD

51.1 Declaration of Interest: - None.

51.2 Apologies for Absence:

Tony Burke; Geoff Lawes; Keith Barraclough; Alison Robinson

Patrick welcomed Sue Samson to the meeting and introduced to all.

51.3 Minutes of the Meeting held on the 18^th September & 13^th November 2008

Due to the lack of attendance at the meeting the Minutes for September were unable to be signed as agreed, and were held over to this meeting together with the mintues of 13^th November. - Both were Agreed and Signed by Chairman PP.

51.4 Matters Arising:

Item 50.5.from November minutes:-

DC asked that all Youth Projects should be grouped under, TAG, BilliRox, YES and any other monies to be placed under general youth projects.

Proposed by ken Johnson: Seconded by Patrick Perks: all agreed that this would be more sensible.

51.5 Financial Report:

AB was not present at the meeting due to sickness therefore there was no Financial Report available, this will be held over until next meeting.

PP said that in future he would like to deal with all aspects of finance for the different projects under this part of the agenda.

Community Funding

PP referred to an article in the recent issue of West Sussex Connections “Cash for Grants up for grabs!” The funding is still open for a Community Grant.

OD explained WSCC do have a fund in the sum of £7,000.

PP asked if this would be available for running costs e.g. youth projects

DS - applied for Cricket Club and he has been successful.

PP will be applying for Community Funding through them.

Action Plan

Action plan is now printed and ready for distribution and applied for HDC Grant for the costs of £600. HDC have agreed. Distribution needs to be completed next week. All agreed he could go ahead.

Youth

DC The £200 received from Rotary which will be used for YES. Asked for approval for £500 from youth projects fund to be used to 'kicks start' the Archery Club i.e. Planning permissions etc.

51.6. (A) projects: Brief Updates:

51.6.1.

Elderly

Low in numbers, however the weather on the last Lunch Club Monday was appalling and many were still recovering from colds and flue. We need to try new ways to encourage more to come as we have had no new members for some time now.

Disadvantaged

PS - Headway is currently looking for funding for community support worker.

51.6.2. Youth (Tag/ BilliRox /YES)

TAG:

DC reported this is the first week back after Christmas break, not a lot to report. .

BilliRox:

Questionnaire which were sent out some time ago are now in...

YES:

KBr reported 18 young people on the scheme, all is going well, and they have received £400 from Rotary.

51.6.3 Economy and Environment

No report at this point.

51.6.4 Tourism:

We are still looking for someone to lead this project.

51.6.5 Arts & Culture

We are still looking for someone to help with this.

51.6.6 BCFC & Sports & Social

BCFC - there was no report as Alison was not present at the meeting.

C4C PP explained that contrary to last months minutes C4C as a project will remain on the agenda

as BCP are still responsible for the grant obtained by SEEDA for this project to the end of this financial year (April 09).

Therefore we are unable to discharge it as a project until the grant period has expired.

Jackie Gillard was thanked for all her hard work on this project.

JG advised the committee that she had now resigned from WAKOOS as she felt she had taken it as far as she could and needed a new challenge, however would still like to be part BCP. PP had asked JG if she would like to work DC on the Centralised Youth Facility project which she has agreed to do.

Sports & Social

DC & KB advised the meeting that the 2 fully qualified Archers are still keen to start an Archery Club and have approached both the BSRA and BCP for their support for this project.

They have all of their own equipments valued at £3,500.which they need to store in a secure container. This may need planning permission

We need to help them set up their own club which will have their own constitution and Bank account, but they will need funding for the £800 for a container and also help setting up the club. The club will be open for all ages.

Skate Park:

HC - In the process of obtaining 3 quotes, is in touch with the people who designed the Crawley park and then will be looking for the funding.

51.6.7 Gardens Project

PP advised the meeting that the go ahead has been agreed for this project.

Funding: - Parks for People and Community Spaces are still a possibility for us. Last year we did agree we would be prepared to bid for the funding. Heritage Fund is another avenue to pursue.

Gavin Collins (PC) has set up 'Friends of the Garden' group and he may turn to us for help as we have the experience. Gavin has a letter from the Parish Council that the £40,000 has been ring fenced.

PP asked the meeting if all were happy that BCP go for the funding - all agreed.

PP also advised of another fund which been opened 'Orchard Fund' which can be used for projects for young people. BCP have put in an expression of interest

KJ Thanked Helen Clark for her support in the recent PC meeting her speech turned peoples mind to support this project.

B Projects Detailed

51.6.8 Sustainable Hub.

KJ referred to the 10 projects which were sent to all for review with the object of discussing in this meeting. - Project documents will be filed with these minutes.

Ken went through the 10 projects and discussion took place with each with clear explanations to make sure everyone understood them and what they mean for Billingshurst.

Going forward 3 projects have been selected as the most important to start with

Project 1. Retail Trading to include Skills training

Project 3. Marketing and Publicity

Project 8. Car Parking.

Parking Problems with Jengers Mead. - HDC has a legal team and we are looking to see if some of the issues could be challenged through legal channels.

Community Transport - one idea to help is to see if it is feasible to have a mini park and ride using Jubilee Fields car par from Monday to Friday for long stay parking. We think Section 106 money of £50,000 is ring fenced for transport.

With respect to the remaining projects

KJ nominated Denise Campbell for youth and Tony Burke and Sandy Duck for the elderly the other projects need to be managed by the rest of us.

We now need to identify anything that has been missed and scope it into the overall project plan.

LEADER has £1.4m per year available. However there may be a problem with match funding as the only match funding that qualifies are private funding and corporate parties.

PP and KJ have merged all together into a letter to the HDC and meetings have been scheduled in. - 19^th January at 2pm and 23^rd January at 2pm - both meetings are too held in the Village Hall.

KJ.PP JG and Sue Samson will work on this together.

PP is looking for some help for writing the project plan; this will be a major piece of work for BCP which we will all work on this year.

51.6.9 CYF

DC reported that the questionnaire responses are currently being analysed DC, JC and HC will provide an update at the next meeting.

51.7 Membership of and reports from, other organisations or affiliations (BAIT)

At the last BAIT meeting it was made very clear to Paul Williams that we are at the end of our patience with ‘anti-social’ behaviour and we are looking to the police to support us.

51.8 Action Plan

PP reported the Action Plan has now been printed and distributed and the item can now be discharged.

51.9 Xmas Billifest

PP advised a wash up meeting has been scheduled for 3^rd February, and is looking to start planning for Xmas Billifest 2009 in April.

Gary Mortimer-Cooke (HDC) is keen to on doing 3 things a Car Rally at Easter and a further two other markets during the year.

51.10. New Venue Suggestion:

After serious consideration to the kind offer from Alison Robinson to use the BCFC Centre facilities for our meetings, it was decided to stay with the Village Hall. A letter has been sent to Alison.

51.11 AOB

Parish Design

PP drew attention to this document and encouraged everyone to read.

Social Meeting

PP reminded everyone that our Social get together is Friday 23^rd January at John Griffins Barn at 7.00pm.

51.11. Date for the next meeting Thursday 19^th March 2009 at 8.00pm

Meeting closed - 10.00pm

Title Minutes dated 15^th January 2009

Ref 51

Owner P Perks

Author S Duck

Name P Perks

Role Chair, Billingshurst Community Partnership Management Committee

Release Date ……………………

Signature ………………………….

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